Whether you work remotely or in an office you have to attend meetings to make important decisions. There is no denial of the importance of staff meetings for any business but it is a fact that most of the meetings are boring and unproductive. Making them fun is a challenge mostly, many businesses are using meeting management software to create specific meeting agendas to keep the discussions fruitful and on track but even with these agendas sometimes your discussion becomes dull which employees dread.
It is commonly observed that most of the time the host struggles to keep the spark and interest alive in the meeting. But the right amount of the host’s enthusiasm can change the mood of a boring meeting so make sure to be creative in this regard. Here we have compiled a list of things you can do to make your audience interested in the meeting agenda from start to end with software for meeting management.
Take Help from Humor
We know that a little humor can go a long way so try to start your topic with a good joke. Make an impression at the start so that people want to listen to you. If your start is dull and rude with accusations of not achieving the goals then the morale of your team will go down from there and they will instantly lose interest in listening to you. Make them feel good at the start and invite them to discuss in a happy mood so that everyone feels included and respected.
Present your Agenda Creatively
You can plan your meeting agendas on the system for meeting management and forward them to the attendees in advance. So make sure you can write the meeting agenda in a non-boredom and creative way. For example, an agenda that states “discussion on the records of 2020” looks dull and very uninteresting. So be specific in your agendas but try to write them in a way that encourages attendees to prepare their specific notes on the topic. Do a little question and answer session at the end of the meeting and that will help you creatively decide the agenda of your next meeting.
No Wordy Slides
It is no secret that nobody likes wordy slides. Your slides should be interesting enough to grab the attention of your respondents. It should contain pictures and if you are presenting numbers then graphs and pie charts. People can remember visual representation of your data more easily so it will be a very helpful and valuable addition to your meetings.
Encourage Questions
People who want their audience to engage encourage questions and answering every question precisely shows how well the presenter prepared his work. So you should have full command of the topic you are presenting and encourage people to ask questions to make them clear about the agenda and engage them in the meeting.
Know When to Stop
Long meetings can become hectic no matter how fun you try to make them. According to some studies, meetings that last less than or equal to 30 minutes are the most productive ones. So always make sure to keep your discussions short and precise to make your meetings productive and engaging. It is commonly observed that most of the time the host struggles to keep the spark and interest alive in the meeting. But the right amount of the host’s enthusiasm can change the mood of a boring meeting so make sure to be creative in this regard. Here we have compiled a list of things you can do to make your audience interested in the meeting agenda from start to end with software for meeting management.
Bottom Line
You can create an amazingly fun and interactive experience for your meetings using the above techniques but to measure the performance of your meetings you need a meeting management system. It will help in making and distributing the meeting agenda and recording meeting minutes to help you rule out individual performances. Selecting your first meeting software can be crucial as you need to understand individual features and your customized needs as a business. We recommend that you should try https://www.inlogic.ae/products/meeting-management-system/ as they have all the features and options of customization you need in your meeting management system. Use this and you will be all sorted to crack the code of happy meetings.
